New homeowner setup

New homeowners: find these HVAC records before the first repair question

Most new homeowners do not think about HVAC records until something breaks. A better first-week task is to find the equipment details, warranty registration status, filter size, and last service record while the decision is still calm.

An HVAC system is usually one of the most expensive systems a new homeowner inherits, but the paperwork is often scattered between seller disclosures, old invoices, equipment stickers, email attachments, and contractor notes.

You do not need to become a warranty expert. You do need enough information that a local HVAC company can help you quickly if a maintenance, warranty, or repair question comes up.

The first records to collect

• equipment brand for the furnace, air conditioner, heat pump, or mini-split
• model number and serial number from each piece of equipment
• installation date or home closing date if the equipment came with the home
• product registration confirmation if the previous owner or builder registered it
• last tune-up or maintenance invoice
• filter size and filter type currently installed
• the phone number of the company you would call with a warranty or maintenance question

Why the first 60 days can matter

Air Design's public maintenance agreement page tells new homeowners to register new equipment within 60 days of closing to extend a standard 5-year parts warranty to 10 years. It also links to registration pages for brands including Carrier, Lennox, Day and Night, and Goodman.

That does not mean every warranty situation is identical. It means registration status is worth checking early, while you still have time to find model and serial numbers and ask for help if something is unclear.

What to photograph

• the furnace data plate or equipment label
• the outdoor AC or heat pump data plate
• the thermostat model if it is unfamiliar
• the filter slot and current filter label
• any service stickers on the equipment
• the electrical disconnect near the outdoor unit, if visible and safe to photograph from outside

How maintenance records fit the picture

The Department of Energy describes filter care, airflow, coils, drains, refrigerant, thermostat accuracy, and electrical checks as part of air-conditioner maintenance context. Those details are easier to discuss when you know the system's service history.

A maintenance plan can be useful for new homeowners because it creates a current baseline. Even if you do not join a plan, one early tune-up can give you written notes and a clearer sense of whether the system has been cared for.

Questions to ask a local HVAC company

• Can you help me confirm whether this equipment was registered?
• Which model and serial numbers do I need for warranty questions?
• Does my system need a one-time tune-up first, or does a maintenance plan make more sense?
• What filter size and replacement rhythm should I use for this system?
• Will I receive written notes after a maintenance visit?
• Are there separate records for furnace, AC, heat pump, or additional systems?

How to use Air Design without making this salesy

Air Design publishes both maintenance agreement details and a Customer Care Plan page. For a new homeowner near Murray or the Salt Lake Valley, that makes the first ask simple and practical.

Ask Air Design to help you understand your equipment records, registration status, filter size, and whether a tune-up or maintenance plan is the right next step for the system you inherited.